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Regional Management Team Meeting
March 8, 2008
Kathy Lucken, RMT Assistant
PRESENT:
Shirley Christie,
Marla Crowley, Judy Olson, Ann Westra, Audra Freeman,
Retta Sorenson, Marlys Bronson, Bev Swanson (new team member
replacing Retta), and Kathy
Lucken
ABSENT:
Joann Colville
Meeting was called to order by Marlys at
7:30 pm
A “Survival Kit” goodie
bag was presented to Retta for her 6 years as Educational Coordinator
The feedback on the
Quartet Day presented by 4-Star Collection was shared.
Connie Miller took notes from the wrap-up faculty meeting and
will make a report of those comments.
Retta will mail/email workshop evaluation sheets to all
attendees.
Minutes were reviewed and approved with
the following changes:
Change the $200
reimbursement for IES to include faculty members along with front-line
directors. The region had
budgeted $2,000 for this reimbursement, however, all requests would be
honored even if the requests exceeded the $2,000.
Marla had a question
about the membership coordinator informing choruses about becoming
members of their area Arts Councils.
During a discussion about means of raising a chorus’s visibility
in a community, it was suggested that choruses become an active member
in their community Arts Councils or organizations.
Events Coordinator - Shirley Christie
Convention dinner…a
discussion followed as to if we should continue with this, and if we did
not, how would we showcase our winners.
It was explained that by purchasing the dinners for this event,
it pays for the breakout rooms that we need.
Please email Shirley with any suggestions that you might have on
this subject.
We have 524 members
registered for convention
Twin Cities Show Chorus
will be bringing their 6 foot back-rails
One chorus has 18 members
who have not paid their regional assessment
June 28, 2008 - DDD/LDD
will be held at the Radisson Convention & Hotel Center in Plymouth, MN
August 15-16, 2008
- RMT meeting location will be at the new Mankato location where
our 2009n regional convention will be held.
September 25-28, 2008
- Fall Weekend will be held at the Airport Marriott in
Bloomington, MN
June 25-28, 2009 - Camp
Rainbow will be held at St. Olaf College, St. Pete, MN (Mary Lou Kudela
and Carol Grimmer are responsible for the arrangements)
It is becoming
increasingly more difficult finding a hotel that can accommodate the
number of rooms necessary to house all of the convention attendees.
Considering the Radison Hotel for 2010 -
will present to the RMT as soon as all of the figures are in.
Action Items:
«
All RMT members are to
email Shirley with suggestions they might have for a change in the
convention dinner and showcase.
«
Shirley and Retta will
check with Prairie Rose to see if they have to compete this year.
Bismarck and Lakes area do and they are signed up
«
Shirley and Audra will
follow-up with the 18 members who have not paid regional assessments.
Membership Coordinator - Marla Crowley
Member Recognition week,
February 3, 2008 was a success and Marla heard from 13 chapters as to
what they did to recognize their members
A decision was made to
make this an annual event in the same week
The regional convention,
the S.P.L.A.S.H. Bash will be a take off on class reunions, and the
classes will be determined by how many years a member has been in SAI
Marla presented the team
with samples of a longevity pin that she would like to order to be given
to members with 25, 30, 35, 40, 45 and 50 years.
Approval was given to purchase 300 pins at a cost of $700.
Audra will transfer funds
from other area to accommodate this expense. IF there is a change in the
price of these pins, Marla will email the team for approval.
Certificates will be done
by Lowes Designs for the 10, 15, and 20 year members…they are mailed
out. Upon review of the suggested
designs for the certificate, it was suggested that the Region 6 logo
also be included.
Marla asked for approval
to purchase the Member ToolKit, the Policy Book and the Chapter Guide
for her files. Approval was
given.
Lake Country Chorus lost
3 long-term members, however, it seems that the chorus is back on track
with 20+ members on the competition stage
Team 6 promotion has not
as yet been active. The purpose
is to communicate to choruses what is going on in other choruses and
this information seems to be getting to the choruses through other
communications.
Action Items:
«
Marla will send article
to Regional Measures about the success of the Member Recognition week
«
Marla is to notify
choruses that the Member Recognition Week will be an annual event the
first week of February. She will
also put this in the Regional Measures
«
Shirley will talk to the
convention MC’s for the showcase (Northern Lights) about the theme of
the convention as relates to the class/years that the members joined,
e.g., will all members from the Class of the 80’s stand up, etc., etc.
«
Marla will do the
individual yearly recognitions.
«
Marla will order the
longevity pins and have the certificates made
«
Audra will transfer money
from one account to membership to cover the cost of the member longevity
pins.
«
Marla will contact
choruses to encourage them to become members of their local performing
arts councils/organizations.
«
Marla will order the
Member ToolKit, Policy Book and Chapter Guide for her files.
Team Coordinator - Marlys Bronson
Add Acappella Xpress to
the list of choruses having submitted their Standing Rules for review.
Discussion of Associate
Coordinator Program proposal
§
Invite interested members
to DDD/LDD for faculty or leadership training to see if they might be
interested in being on the Regional Management Team
§
Send out talent sheets to
see if members are interested
§
Send out a talent scout
to individual choruses
§
Marlys has talent sheet
which could be re-designed
§
No yearly shadow program
§
Team Coordinator would
coordinate this program
§
The talent sheet could be
a part of the chapter visit, presented by the administrative faculty
§
All RMT members review
the Talent Interest sheet before Fargo
After much discussion, it
was decided to table this project until 2009 and introduce at DDD.
The next RMT meeting is
August 15-16, 2008 and it will be scheduled in Mankato
Fall weekend, September
28, 2008 we will have an RMT meeting on Saturday night
Fall weekend, we will
also have a RAMM and a CLEF meeting
February 2009 RMT meeting
rescheduled to March 13-14 to coincide with the Faculty training
meeting.
March 13-14, 2009 Faculty
and RMT meeting
We will have an
International visit in 2010...NOT 2009
Action Items:
«
Marlys send Audra Freeman
a copy of the regional by-laws as relates to term of office
«
Joann put interest sheet
on the website
Marketing - Ann Westra
The Dress For Success
flyers have gone out to all choruses and we are hopeful to make a huge
donation in Fargo
The last Regional
Measures included an ad for Twin Forks Hawaiian cruise which
contained a for-profit travel agent’s contact information. This
insertion caused the region to lose its non-profit postage rate when it
was mailed out. In the future ads will be more scrutinized for such
information.
Judy was talking about
Carol Grimmer’s rainbow bracelet and thought if we could get some we
could sell them at the convention boutique…she will check into this.
It was suggested that
members of the Sound of the Prairie Chorus could man a region 6 table at
the boutique to sell the bracelets.
Bev asked if any
advertising would be done at the 2009 MMEA Clinic
Discussion on how to “get
the word out” about upcoming events. Ann will create tabletop tents
listing upcoming events and a brochure/flyer with RMT coordinator
positions and “job descriptions.”
Action Items:
«
Ann will make another
S.P.L.A.S.H. sign
«
Ann will make table tents
for the dinner tables at regional with upcoming dates
«
Ann will put an
advertisement for the X-stand in the regional program
«
Judy will ask Carol
Grimmer about her rainbow bracelet
«
Bev will mail MMEA
information to Ann for review
Education - Retta Sorenson
Sweet Adelines
International pays for 15 chapter visits and 14 have been completed
Regional advisory team
plans the idea and the script for the chapter visits
June 28, 2008 - Director
Development Day/Leadership Development Day
DDD - Vicki Mayberry
LDD - Regional Faculty
Plymouth Radisson at a cost of $50/each
September 26-27, 2008 -
Regional Fall Seminar - Nancy Field
There will be a crazy quartet or VLQ contest
to entice more members to attend
Marriott Bloomington at a cost of
$75/each
March 13-14, 2009 -
Faculty Training
June 25-28, 2009 - Camp
Rainbow
Carol Grimmer and Mary Lou Kudela are
co-chairs
Outside faculty - Tori Postma and Sharon
Babb
There are plans to have a YWIH Festival
during this time as well
Scholarship Funds -
2007-2008 fiscal year, Region 6 front line directors or faculty member
who plans to attend IES in July can receive $200 toward their
registration
Everyone welcomed Bev
Swanson as the new Education Coordinator for 2008-2010.
Communications -
Joann Colville (input
from Ann and Audra in Joann‘s absence)
Directly Speaking to be
at region website
YIWH has its own website
page with a link on the home page.
The address for sending
emails at the website is
FC@region6.org
so that private emails are not available
On-line registration for
regional events and the use of Pay Pal will soon be available.
Advertising fundraisers
on the website is free when the profits go to benefit the chorus. There
is a fee for personal or business advertisers.
Address changes, the
membership coordinators of the chapters need to notify the region as
well as international
Regional Assessment
form---wait until after contest
Nominating Committee:
There must be one RMT member and 2 members at large on this committee.
The regional bylaws has recently been changed so the RMT selects
the nominating committee.
A discussion of how
International Appointments are announced to the regions and if the
process could be done more efficiently.
Joann asked that members
of the team being thinking about someone to replace her on the team.
Action Items:
«
Judy will send Pat LeVezu
a note and ask that she update the director of Zumbro Valley, removing
Jim Hall and adding Carol Sorenson
«
Joann will discuss how
the PayPal accounts work at our next meeting
«
Bev and Judy will look
for a gift for Barb Harvey to say Thank You for her many years as our
webmaster. They will email Joann
with their findings.
«
Marla will let the
Membership Coordinators know that they need to advise the region of
address change
«
Bev, Audra, and Marla are
to review the State of the Region Report and send changes or make
additions to Joann.
«
Marlys will let Joann
know that the RMT has selected the following members to be asked to be
on the Nominating Committee:
Vonnie Ottem, Joann Colville, Carol Wiersema and Marilyn Jacobsen
«
Marlys will talk to Joann
about the handling of International Appointments.
Joann should write a letter to SAI if one is needed.
Director’s Coordinator - Judy Olson
Judy announced that Joan
Lowe will continue the run the Director’s Certification Program
Judy also announced that
she will not be running for a second term on the management team, she
prefers coaching and just isn’t finding enough time to do it.
We currently have 20
active choruses in our region
Acappella Xpress and Twin
Forks both have new directors
Zumbro Valley has an
interim director
Of the 20 choruses, 12
are competing in the contest and 2 are singing for evaluation
Audra will transfer
$1,000 under the Membership Coordinator to cover her request for
longevity pins and certificates to recognize our members.
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